Data processing terms

You are the controller: it is your material and you decide what happens to it. S.K.E. Media Group Ltd is the processor, and only for the tasks named below. These terms form part of the agreement between us and take effect when you start using the service. They do not need to be signed separately.

The intelligence layer reads the files on your own device, in place. Your vault is never uploaded, never copied to our servers and never used to train anything, so it falls outside these terms entirely. The one exception is mobile capture: if you choose to record on your phone, that recording is sent to our infrastructure, transcribed, turned into a draft report and delivered back to your vault. That single task is what we process, and nothing else.

Subject matter: transcription of a recording you submit, and the drafting of a report from it. Duration: the length of that job. Nature and purpose: to return the finished report to your vault, and for no other purpose. We do not analyse, profile, resell or mine what you submit, and we do not use it to improve a model.

Types of personal data: whatever the recording happens to contain, which is a matter you control, plus the account data needed to run your licence (your email address, licence and device records, preferences and billing status). Categories of data subject: you, and anyone who speaks on a recording you choose to submit. Because you decide what to record, you decide the scope. If a recording would contain special category data or material you are not free to share, do not submit it, or turn mobile capture off.

We process only on your documented instruction; we keep the work confidential and limit access to the people who need it; we apply security appropriate to the risk, including encryption in transit; we assist you with data subject requests and with security incidents; and we tell you without undue delay if a personal data breach affects your material. If we ever believe an instruction of yours breaches data protection law, we will say so rather than quietly carry it out.

A submitted recording is retained only as long as the job takes and is then deleted. We hold no working copy afterwards. On termination, your account data is deleted or returned at your choice. Your vault is unaffected either way, because we never held it: cancelling turns off the layer, not your knowledge, and your reports and registers remain plain markdown in folders you own.

Delivering mobile capture requires infrastructure we do not own, so we use a small number of sub-processors, each under written terms no weaker than these. They include our hosting provider. You can ask us for its name at any time. They also include an AI service provider. You can ask us for its name at any time. We keep the current list and will provide it on request to hello@execintelligence.ai. We will give you notice of an intended change so you have a fair chance to object, and if you object we will work with you or you may stop using that feature; the local path is unaffected. No sub-processor is engaged for anything that stays on your device, because nothing about it reaches us.

Mobile capture is processed in the United Kingdom and the European Economic Area. Where any transfer outside that area is unavoidable, it is made on terms recognised in law as providing appropriate safeguards, and we will tell you which.

You may ask us to demonstrate that we meet these terms, and we will answer with the relevant records rather than a brochure. Where a full audit is genuinely required, we will agree a reasonable scope and timing with you rather than refuse.

With Local Only mode on, the cloud path is shut entirely: no uploads, no mobile capture, nothing transmitted. In that configuration we process nothing on your behalf and these terms have nothing to operate on. It is off by default and available the moment your obligations require it.

If these terms change materially we will update the date above and, where the change affects you, tell you directly. See also our Privacy page and our Terms.